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How to Find Event Staffing

The success of an event will largely depend on the event staff that is working it and how well they interact and engage with the event audience. The temporary event staffing will be “the face” of your brand or company and can help build and establish relationships with your valued clients and customers. Event staffing is an extension of your company during the special events. They need to understand the culture of the company, the purpose of the event and any specific company guidelines before they can start to work at the event.

Tips for Temporary Event Staffing

How can you find the right temporary event staffing for your needs? In order to have a great temporary event staff, it is important to follow some guidelines in order to make sure that you are hiring the right type of staff for your very important event.

  • Create an accurate event staffing job description for each position that you will need. This would involve the job duties, length of time of service, dress code, and any specific company guidelines. Make sure that the priorities for the event are met in the job descriptions. Communicate the expectations of the temporary event staff’s ability and the result that you have in mind
  • For larger events, request an onsite supervisor from the staffing agency to be “the lead” or go to person during the event. This person will be empowered to make decisions for the other temporary staff, set up breaks, handle disciplinary issues, etc.
  • Event planners should interview the temporary event staff via phone, Skype or in person before the event. The planner should be upfront with the staff about the responsibilities of the event.
  • Once the temporary event staff is in place, if they are not already, they need to be trained on the tasks that they will be needed for. The staff should have the necessary information about the company’s background and production information so they are prepared to answer any questions that might arise during an event.

Where to Find Event Staffing

There are certain characteristics that you look for in any new temporary or permanent employee. When you are hiring for an event, you need to make sure that the staff will match your needs as well as professionally represent your company. If you are an event planner looking for staffing for your events, one of the best ways to find professional, qualified event personnel is through temporary employment agencies, or event and convention staffing firms that are able to cater to your event staffing needs.

Having the right staffing for events is one most important component for a business to success. Your temporary event staffing is actually an extension of your permanent team and they need to reflect your company’s objectives. Labor System is a leader in hospitality staffing services with over 30 years of experience in the temporary staffing industry. We are focused on matching the right event staffing to the right jobs so that a business can offer their event guest the best possible experience.